Homeowner Association Meeting Webinar Etiquette

We recently published an article addressing the increasing interest in Virtual Board Meetings. This article explains how to implement your next successful HOA webinar meeting.

A webinar is a mash-up of the words “Web” and “Seminar,” a webinar is a short-term meeting held over the Internet. Attendees log into a specialized website at a specific time to meet virtually. Webinars are a great way to meet up online. However, just because your session is online doesn’t excuse you from applying some standard rules of etiquette.

The purpose of webinar etiquette is to make it easier for everyone to engage in the topic and get the most out of it that they can. Keep a goal of getting the right message across politely and stay focused on the agenda.

7 Tips to Get the Most Out of Your Homeowners Webinar Meeting:

  1. Set a clear agenda.
  2. Email the agenda in advance or put the document in a google docs account and make the document public. You can always delete it after the meeting. Some webinar software allows you to upload documents there as well.
  3. Show up at least 15 minutes early in order to test your environment and make sure everything is working. This also prevents you from wasting time bringing the late arrivals up to speed.
  4. Invite everyone to turn on their webcams. Face to face is always better for small board meetings. Leveraging video collaboration gives you visual cues that you might miss with audio only. It also helps you to focus more because you can look into your members’ eyes.
  5. Wait your turn to chime in. You may need to use the “hand raising button” or side chats to speak or raise a question.
  6. Remove distractions, turn off your phone and move to an area where there are fewer distractions and background noise.
  7. If you are meeting to collaborate on a document, use the notes software on the program to edit and comment together. If the program has a whiteboard feature, use it for making notes, charts or brainstorming.

Here are some of the best free homeowner webinar options:

Zoom Meetings 
Slack Channel 
Skype 
Rinaldo Acri-CEO Acri Commercial RealtyRinaldo Acri Says “Whether the webinar is a presentation to the entire group of homeowners or a Board Members routine meeting, the purpose of webinar etiquette is to make it easier for everyone to engage in the topic and get the most out of it that they can.”

 

 

Disclaimer: This content including advice provides generic information only. It is in no way a substitute for qualified legal opinion. Always consult a specialist or your own attorney for more information. Acri Community Realty does not claim responsibility for this information.
Acri Community RealtyAbout Acri Community Realty: Acri Community Realty, located in the Greater Pittsburgh Area, specializes in custom HOA and Condo property management solutions, scaled to fit your needs.

Acri is known for the great care and pride in the work done to protect and enhance the value of your investment. They have the privilege of managing a diverse portfolio of properties while caring for each and every home like it is their own.

If you’ve had any issues with your HOA or Condo that you’d like Acri to try and delve into, and possibly write about later contact us via our website at ⇒ Acri Community Realty. We are interested to hear about your experiences and how an association has helped or hurt.


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